Thank you for participating in the 2018 401(k) SUMMIT & Country Music Festival!

If you have questions about information contained in this exhibitor kit, please contact Shephard directly.
(When calling or emailing, be sure to provide the event code: G165370418).

Email:                      atlanta@shepardes.com
Phone:                    (404) 720-8600

NAPA staff is unable to assist with questions related to the information contained in the Exhibitor Kit.

The Exhibitor Kit provides you with all of the information you need for your exhibit hall experience, including:

  • Move in/Move out hours
  • Exhibit hall hours
  • Inbound and Outbound shipping information, including deadlines
  • Information to order:
    • Electrical
    • Audio Visual
    • Internet
      The exhibit hall will have Wi-Fi sufficient for running email, mobile apps, etc., but may not be sufficient for anything that requires high-speed (running demos etc.)
    • Carpet rental
      Every booth will be required to order carpeting. Please ensure you order carpet for your booth area. The color of the carpeting for the exhibit hall for this event is “Cayenne”
    • Furniture rental
    • Display rental
    • Etc.

Registering your complimentary attendees

If you have questions about the below information, please contact Lisa Allen at lallen@usaretirement.org.

Double Diamond, Diamond and Emerald Sponsors:  All complimentary attendees have been submitted and the link has been closed. If you would like to change previously submitted attendees, please email lallen@usaretirement.org.

Double Booth Exhibitors: 
The online link to register complimentary attendees has closed. If you have not yet registered your attendees or wish to change previously submitted attendees, please email lallen@usaretirement.org

Single Booth Exhibitors:
The online link to register complimentary attendees has closed. If you have not yet registered your attendees or wish to change previously submitted attendees, please email lallen@usaretirement.org

REGISTRATIONS FOR YOUR ADDITIONAL (PAID) ATTENDEES:

For all other registrations (paid registrations) for your company, please use the regular online registration process or call NAPA Customer Care at 703-516-9300 to register one or more attendees over the phone with a credit card. NAPA Firm Partners receive discounted rates, which are already built into the registration site—simply ensure that your additional attendees click on your company name while registering and they will receive that discounted rate. There are no “exhibit hall only” registrations available for this conference. Please note, NAPA no longer accepts paper registration forms, and we are unable to invoice you for registrations.

OUTSIDE VENDORS IN YOUR BOOTH SPACE

If you would like to bring an outside vendor into your booth space (i.e., a magician, etc.), please note that 1) you must get this vendor approved by NAPA in advance and 2) any vendor will be required to have a conference registration in order to enter the exhibit hall. Please note that no “exhibit hall only” registrations are available for this conference. Please contact Lisa Allen at lallen@usaretirement.org if you would like to discuss an outside vendor. Please note that some vendors may be required to present a certificate of insurance.

ATTENDEE LISTS

Attendee lists will be delivered via email beginning six weeks out from the event. A final attendee list will be provided within 10 business days following the close of the event. Note that the attendee list is an automated report and is sent to the email address you specified in your contract. We are unable to add additional recipients, however, we are able to change the recipient you initially specified on your contract. If you would like us to do so, please email Lisa Allen at lallen@usaretirement.org.

HOSTING A PRIVATE EVENT

Please remember that your contract prohibits you from hosting an event that conflicts with any conference activities, including daytime and evening conference sessions, After Dark events, and the CPFA Cram Sessions and Exams (which extend into Wednesday).

If you wish to hold a private event, the available time is on Monday evening. Your event must begin no earlier than 7pm and end no later than 9pm.

BRANDING

SUBMISSIONS OF LOGOS AND COMPANY DESCRIPTIONS IS NOW CLOSED. NO LONGER ACCEPTING SUBMISSIONS.

DUE DATE FOR AD FOR THE DIGITAL PROGRAM GUIDE: EXTENDED TO 5PM ET TUESDAY, FEBRUARY 20. THIS DEADLINE WILL NOT BE EXTENDED FURTHER DUE TO OUTSIDE VENDOR DEADLINES.

Double Diamond Sponsors: upload your full page ad for the digital program guide here.  Ad specs are provided in the submission link.

Diamond Sponsors: upload your half page ad for the digital program guide here. Ad specs are provided in the submission link.

Emerald Sponsors: upload your quarter page ad for the digital program guide here.  Ad specs are provided in the submission link.

SPONSORED BREAKFAST SESSIONS

DUE DATE TO SUBMIT A REQUEST TO HOLD A BREAKFAST SESSION: FEBRUARY 1, 2018

Double Diamond and Diamond sponsors are eligible to host a sponsored breakfast session as part of the conference agenda. The breakfast sessions will be held on Monday and Tuesday morning from 7:15-8:15am. Nine sessions are offered each day, for a total of 18 breakfast sessions.

Double Diamond sponsors will be given first choice of which day they would prefer (Monday or Tuesday). The remaining sponsors will be chosen to select a day by lottery until either Monday or Tuesday is full, and all other sponsors will be placed into the alternate day. Please note that your speaker must be registered for the conference.

Double Diamond & Diamond Sponsors:
Click here to indicate whether you would like to host a breakfast session, to provide your session title, description, and speaker information.

TOOLKIT

Below are some images to help you promote your participation in the conference.

The Twitter hashtag for the conference is #napa401ksummit